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ADMINISTRATIVE CORNER

Anything older than a year or two is transferred to the BETHEL ARCHIVES page.

For information on becoming a member at Bethel Church, see our MEMBERSHIP PAGE.

NOTE: Documents on this page are official in nature and for legal reasons, may not be modified without permission of the Church Administrator.

Do let us know if there’s something that you need that’s not on here!

FORMS

BUILDING RENTAL/USAGE: Property Rental Contract and Application – must be completed at least 4 weeks before your event! See the policy for details.

MISSIONS: Application – Short Term Missions  (<6 mos) OR Application – Mid-and-Long-Term Missions (>6 mos)

NEW VOLUNTEERS: New Volunteer Application Form / New Volunteer Application form (Applicants <18)

RETURNING VOLUNTEERS: Returning Volunteer Application Form

YOUTH: Special Event Waiver and Medical Release / Volunteer Driver Waiver

GOAT ISLAND: Father-Son Goat Island Consent Form

 

NEW! PRE-AUTHORIZED ELECTRONIC DEBIT

All the details can be found here: http://bethelkingston.com/stewardship/

 

 CONSTITUTIONAL DOCUMENTS

Bethel Constitution and By-Law

 

ANNUAL REPORTS / MEETING MINUTES

The “annual reports” are filed by all ministry leaders at the end of each fiscal year. They are then collated in the office and released to the congregation for their review before the Annual General Meeting.

Likewise, minutes are drafted of all our “congregational”-type meetings and filed here for review.

2017-18

The AGM will be held on Tuesday, June 20th at  7 pm in the Upper Room. Minutes to follow here.

2016-17

The AGM was held on Tuesday, June 21st at 7 pm. Draft Minutes.

2015-16

NEW! ANNUAL REPORT – 01 May 2015 – 30 Apr 2016

DRAFT Minutes of the Annual General Meeting held Tuesday, June 23rd, 2015

2014-15

ANNUAL REPORT – 01 May 2014 – 20 April 2015

Minutes of the Annual General Meeting held on Tuesday, June 24th, 2014

Minutes of the Leadership Community Meeting held May 25th, 2014

 

2013-2014

Annual Reports 2013-14

Minutes of the Community Leadership meeting held on  April 1st, 2014 (New  Hire)

Minutes of the Annual General Meeting held June 23rd, 2013

ANNUAL CHARITABLE RETURNS

These are the official reports all charities must file with the Canada Revenue Agency on an annual basis, showing our activities as a charity – our income, who we gave money to, and so forth.

NEW! Bethel Church – Annual Charitable Return – 01 May 15- 30 Apr 16

Bethel Church – Annual Charitable Return – 01 May 14 – 30 Apr 15

Bethel Church – Annual Charitable Return – 01 May 13 – 30 Apr 14

Bethel Church – Annual Charitable Return – 01 May 12 – 30 Apr 13

Bethel Church – Annual Charitable Return – 01 May 11- 30 Apr 12

ANNUAL FINANCIAL REPORTS

These get released to the congregation, and are sent to Canada Revenue Agency on an annual basis.

NEW Bethel Church – Annual Financial Report – 01 May 15 – 30 Apr 16

Bethel Church – Annual Financial Report – 01 May 14 – 30 Apr 15

Bethel Church – Annual Financial Report – 01 May 13 – 30 Apr 14

Bethel Church – Annual Financial Report – 01 May 12 – 30 Apr 13

 

POLICY DOCUMENTS

In any church, it is important to have well-thought-out policies and procedures, both to prevent anything untoward from happening to begin with, and to help everyone (especially new people and leaders) know how things are “done” at Bethel.

IMPORTANT NOTE: in case of any contradictions or errors between online documentation and printed documentation, the provisions of the printed paper copy of the Policy Manual (which is found in the office) shall prevail.

This is a “work in progress”. Do not hesitate to contact Carmen, our Church Administrator, should you have any questions, comments or suggestions.

 

SECTION A – Ethics, Conflict of Interest, Whistleblower and Privacy

The aim of these policies is as follows:

  • Ethics – to ensure that everything that is done at Bethel answers both of the questions, “Can we do this?” AND “Ought we do this?”
  • Conflict of Interest – to ensure that no staff member, leader or volunteer at Bethel benefits financially or materially from their involvement with the church (in an unethical manner).
  • Whistleblower – to ensure that any staff member, leader or volunteer is free to address any situation without fear of reprisals from supervisors or other leaders.
  • Privacy – to ensure that personal information provided to Bethel Church is treated confidentially and kept securely.

SECTION B – FACILITY – Heating/Cooling, Security, Cleaning, Insurance and Rental

All things relating to the Bethel building itself, including rentals to outside groups.

SECTION B1 – BETHEL FIRE PLAN

Fire prevention @ Bethel.

SECTION C – FINANCES – coming soon

All things relating to the Bethel Finances, including financial procedures, our banking, loans, benevolent fund…

SECTION D – MISSIONS

This is the Bethel Missions policy which includes things like how missionaries are financed, Bethel’s responsibility to them and their responsibility to us and so forth.

SECTION E – HUMAN RESOURCES

This relates to the hiring and care of staff members at Bethel.

SECTION F – LEADERSHIP AND JOB DESCRIPTIONS

Interested in a leadership position and want to know more about the duties? This is the place to look!

SECTION G – SAFETY OF CHILDREN AND VULNERABLE PERSONS

Due to copyright restrictions, this policy is not available for download. Please contact the office if you require a copy.

Everything involving the care of the young and vulnerable at Bethel, training and procedures for new volunteers etc.

SECTION H – PASTORAL CARE AND PRAYER MINISTRY – coming soon

Information and procedures for those acting in pastoral care/prayer ministry at Bethel.

SECTION I – THE BETHEL HOUSES

Information and procedures for the smooth running of the Bethel House Ministry.

SECTION J – MISCELLANEOUS

Everything that didn’t fit into the above!

SECTION K – PARTNERSHIPS – coming soon.

GREETERS

Bethel Greeter’s Manual

CANCELLATION NOTICE – Pre-Authorized Debit Agreement

Donate to Bethel

(Coming soon)